Key Points – Crafting A Thank-You Email Or Letter

A thank-you email or letter is a very important step in the job search process. Most job seekers don’t put forth enough effort into crafting a thank-you email after a job interview. What they don’t know is that most hiring managers are expecting a thank-you email or letter. At HB Staffing, a professional staffing agency we know that it could be the positive impression and reinforcement that the hiring manager needs to set you aside as the top candidate.

It’s a simple step to take, and it can separate you from equally qualified candidates who didn’t send a thank-you email after an interview. Below is a list of important key points to keep in mind while crafting your thank-you email.

Key points to include in a thank-you email after an interview

  • Hiring managers don’t waste time, they have multiple interviews daily and sometimes need to make quick decisions. Start your email by expressing thanks for the hiring managers time and show gratitude towards them for allowing you the opportunity to interview with them.
  • Reinforce you’re interests in the job and why you’d be an exceptional match for the job you are applying to.
  • Think about the discussions you had in the interview and bring up a talking point to make the email more personal. A personal touch can go a long way in the interview process.
  • Always offer to answer any questions the interviewer may have.
  • Reiterate your appreciation for the interview and ask about the next steps.

Now that we have a solid understanding of the foundation of the email structure, there are a few other related things to think about while writing your thank-you email:

  1. Subject line

This can depend on how casual or formal the interview and hiring manager presented themselves, always try to keep it simple, professional and to the point but in most cases you can simply write “Thank you for the interview” in the subject line, or  “Following up on our interview.” A simple subject line to let the hiring manager know your reasoning for the email.

  1. Multiple interviewers, multiple thank-you emails

If you met with three or four individuals in your interview, you should strive to write a separate thank-you email after the interview to each person you met with. You can use the foundation outline that we discussed earlier but be sure to tailor each email slightly based on the interviewer’s title, relevance, and interview experience. One way to do this is to mention something that only the two of you discussed in the meeting.

  1. Review the email

Do not send your email without proofreading it through a few times to make sure you don’t have any mistakes or typos. Sending an email with mistakes is going to set you back and may cause you to loose your spot as the top candidate for the job. Hiring mangers look for attention to detail in thank-you emails, so any mistakes can give them the wrong impression. Have a friend, family member or colleague spell check your email before you send it off to the hiring manager.

  1. Timing

It’s best to send a thank-you email within 24 hrs. of the interview. Doing so demonstrates your interest in the job. It also keeps you top of mind with those you met with as they may be considering multiple other candidates for the position.

At HB Staffing, our trained professional recruiters are here to help you with interviews. We offer complimentary interview training and will help build your confidence in landing a great job. Contact one of our professional recruiters today or to learn more about our great jobs we offer!

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